For preaching the Gospel of Jesus Christ, the Parish of St. Vincent Ferrer and St. Catherine of Siena was established in the Archdiocese of New York and is staffed by the Dominican Friars of the Province of St. Joseph.  With a foundation of prayer, study, and Christian community, we seek to carry Jesus into the world so that He can heal the needy and save souls.

The Executive Assistant to the Pastor provides essential administrative support to ensure the smooth operation of church activities, particularly regarding the Pastor's responsibilities. This role involves managing schedules, streamlining communication, and assisting with various sacramental and church-related tasks related to the Pastor and, to some extent, the Parochial Vicars.

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The Executive Assistant to the Pastor will work closely with the Pastor to enhance time management, support ongoing projects, and handle critical follow-ups. The job duties may be adapted to fit the needs of the Pastor and the Parish.

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ESSENTIAL POSITION RESPONSIBILITIES/DUTIES

Administrative Support:

• Assist in organizing and managing the Pastor's email to prioritize important communications.

• Coordinate and oversee the Pastor's schedule, including arranging meetings and ensuring dedicated time for staff availability and visioning.

• Conduct regular check-ins with the Pastor to prioritize tasks and follow-up on responsibilities.

• Assist with various projects as needed.

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Sacramental and Correspondence Management:

• Oversee and manage follow-up tasks related to baptisms, weddings, RCIA, and funerals.

• Track and prepare thank you notes throughout the year.

• Oversee and manage preparatory and follow-up research, correspondence, etc. for meetings with donors, vendors, etc.

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Marriage and Family Life Support:

• Keep track of all paperwork related to marriage preparation for the Pastor and the Parochial Vicars.

• Prepare for initial Marriage Preparation meetings, assist with preparations and follow-up for Group Sessions, and reach out to couples for final meetings.

• Facilitate the organization of sponsor couples.

• Assist with the coordination of programming for marriage enrichment.

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REQUIRED FAITH-BASED KNOWLEDGE/COMMITMENT

• A practicing Catholic who is seeking to live virtuously.

• Knowledge of the core teachings of the Catholic Faith as handed on through Sacred Scripture, Sacred Tradition, and the Magisterium of the Church is a plus.

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REQUIRED EDUCATION, EXPERIENCE, AND SKILLS

• Associate’s or Bachelor’s degree in Business Administration, Management, or a related field preferred.

• Recommended minimum of 3 years in an administrative or executive support role; experience in a church or non-profit setting is a plus.

• Ability to work within the complex ecclesial structure of the Catholic Church.

• High degree of professionalism, ability to handle confidential information, promptitude, and a commitment to assisting the Pastor in managing his responsibilities effectively.

• Ability to be firm while also working collaboratively within diverse groups to build teams, develop and maintain relationships, negotiate decisions, solve complex people-centric problems, and resolve conflict.

• Strong organizational and time-management skills, proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

• Excellent language and communication skills and great proofreading skills.

• Able to manage repetitive tasks with little or no supervision, to dress appropriately for office and public speaking, to self-ambulate up and down stairs and back and forth by foot between the Parish’s two churches (0.5 miles), and to lift up to 25 pounds.

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OTHER DETAILS

• This full-time, non-exempt position reports directly to the Pastor and requires some flexibility to accommodate the Pastor’s schedule and Parish events.

• Compensation for this position is around $65K annually and also includes a generous benefits package.