TAN Books is an orthodox, traditional Catholic publishing company based out of Gastonia, NC. Our mission and #1 priority as a company is to help people become Saints. We are the publisher of Saints' lives, liturgical and devotional works, and classic titles on dogmatic, ascetical, and mystical theology.

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www.tanbooks.com

Job Title: Executive Assistant

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Position Overview

TAN Books, a traditional Catholic company, is seeking a highly organized and professional Executive Assistant to support our executive team. The ideal candidate will be discreet, efficient, and aligned with our company’s values and mission.

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Key Responsibilities

- Calendar Management

- Manage complex calendars for executives, including conflicting schedule requests

- Schedule and coordinate meetings, appointments, speaking engagements, conference calls, etc.

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Meeting Coordination

- Book appropriate meeting spaces for various types of gatherings

- Prepare meeting materials including agendas, presentations, food, etc.

- Help facilitate and take notes for meetings when executives cannot be present

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Office Management

- Oversee office supplies inventory and place orders as needed

- Maintain a clean, organized, and professional office environment

- Coordinate with facilities management for office maintenance and repairs

- Travel Arrangements

- Plan and book travel for executives attending events, conferences, or business meetings

- Prepare detailed itineraries and travel documents

- Manage travel expenses and reimbursements

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Representation and Communication

- Act as a liaison between executives and internal/external stakeholders

- Handle sensitive information with the utmost confidentiality and discretion

- Compose and edit correspondence, reports, and presentations

- Personal Assistance

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Manage personal tasks for executives as requested, such as:

- Scheduling personal appointments

- Arranging gift purchases for special occasions

- Coordinating family-related logistics

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Additional Responsibilities

- Manage incoming calls and correspondence

- Organize and maintain digital and physical filing systems

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Assist with event planning and coordination

- Prepare expense reports and process invoices

- Provide general administrative support to other departments as needed

- Stay informed about company policies and procedures

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Qualifications

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Required

- 10+ years of experience as an executive assistant or in a similar role

- Exceptional organizational and time management skills

- Strong written and verbal communication abilities

- Proficiency in Microsoft Office Suite and other relevant software

- Ability to maintain confidentiality and exercise discretion

- Excellent interpersonal skills and professional demeanor

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Preferred

- Knowledge of Catholic traditions and values

- Experience working in a faith-based organization

- Familiarity with applicable software

- Personal Attributes

- Strong work ethic and attention to detail

- Ability to work independently and as part of a team

- Flexibility to adapt to changing priorities and deadlines

- Proactive problem-solving skills

- Tactful and diplomatic in all interactions

- Commitment to upholding the company’s Catholic values and mission

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Working Conditions

- Full-time position, Monday to Friday

- Occasional travel

- Evening and weekend work hours may be required occasionally

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Compensation & Benefits

- Salary Range: $65,000 - $85,000 (depending on qualifications and experience)

- Health care, dental, and vision

- 401k match

- PTO + additional holidays and feast days